GDPR notice for applicants
As part of the application process to become a supplier of transcription services, DICT8 Ltd collects and processes personal data relating to applicants. We are committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information do we collect?
We collect a range of information about you. This includes:
your name, address and contact details, including email address and telephone number;
details of your qualifications, skills, experience and employment history;
details of you interactions with us- this includes, but is not limited to, our websites.
We may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes as well as other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers.
Data will be stored in a range of different places, including on your application record, in management systems and on other IT systems (including email).
Why do we process personal data?
We need to process data to process your application as well as for the maintenance of any relationship that we may have with you if you were to be accepted as a transcriber.
In some cases, we need to process data to ensure that we are complying with our legal obligations.
We have a legitimate interest in processing personal data during the application process and for keeping records of the process. Processing data from applicants allows us to manage the process, assess and confirm a candidate's suitability and decide who to accept. We may also need to process data from applicants to respond to and defend against legal claims.
If your application is unsuccessful, we may keep your personal data on file in case you make any further applications in the future.
Who has access to data?
Your information may be shared internally for the purposes as detailed above.
We will not share your data with third parties, other than as required for legal reasons or for the investigation thereof.
How do we protect data?
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long do we keep data?
We keep your data for the period required to process and/or hold data for the proper execution of the purposes as listed above.
We may contact you
We may use the information that we have received and contact you using the email address and the postal address as part of the application process. If the application is successful, and as a part of the relationship that we would have with you, we may contact you by phone, email and post.
Your rights
As a data subject, you have a number of rights. You can:
access and obtain a copy of your data on request;
require the organisation to change incorrect or incomplete data;
require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where DICT8 Ltd is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact GDPR{at}dict8.com.
If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to us during the application process. However, if you do not provide the information, we may not be able to process your application.